Business Administrative Assistant- Part-Time

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Who we are: Altia provides a SaaS platform that enables automotive and IoT manufacturers to get easy-to-use, compelling, Graphical User Interfaces (GUIs) on any embedded hardware. By providing powerful, professional-grade embedded GUI development tools, we help creative, customer-focused designers and software engineers worldwide efficiently deploy amazing user interfaces. Automotive, medical, industrial and consumer electronics companies rely on Altia’s best-in-class software and services to get their GUIs into production. Altia’s software solution is a proven winner and can be found in over one hundred million products worldwide. Hundreds of companies, from GM, Toyota, Hyundai, VW, Medtronic, and Whirlpool trust and use our solutions every day. Check us out at www.Altia.com.

Who we want: We are seeking a dynamic and driven Business Administrative Assistant candidate who is self-motivated and passionate about their support of the business and staff. This position will report directly to the People Operations Manager and is based in Colorado Springs.

Responsibilities:

  • Manage facilities including:
    • Listen to all incoming phone calls, and send messages to their desired contact,
    • Be the company interface with the landlord for day-to-day needs,
    • Manage the door security system, add new employees and guests as needed,
    • Place orders and maintain stock of office supplies, beverages, and various other items, and organize the supply rooms as needed.
  • Manage all shipping and receiving activities.
  • Assist with People Operations functions and internal event planning.
  • Compose, create, or edit presentations and marketing materials using Excel and PowerPoint.
  • Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record and transcribe minutes of meetings.
  • Assist with expenses for Executive staff and People Operations Manager
  • Support marketing, engineering and services teams with shipping coordination, execution and tracking (hardware, trade show supplies, etc.)
  • Collaborate with global teams to track hardware availability and status in Jira
  • Must be able to work from the Altia HQ location in downtown Colorado Springs 4-5 days per week.

Requirements:

  • At least 2 years of experience working in an office environment and a general understanding of how an office works.
  • High school diploma or equivalent required; some college education or degree preferred.
  • Excellent oral and written communication skills as well as Microsoft Office skills and experience.
  • Exceptional administrative proficiency, customer, and organizational skills with excellent attention to detail.
  • Must be well organized and able to work on multiple projects simultaneously with ease in a fast-paced environment.
  • Proficiency in the MS Office suite of tools with emphasis on Word.

Company Global Headquarters:  Colorado Springs, CO
Position Location: Colorado Springs, CO
Reporting Relationship:  Reports to People Operations Manager
Budgeted Base Salary Range: $18-$22 an hour, based on experience. This position would start out at 20-25 hours per week.

Culture/Environment:

We pride ourselves in our high ethical standards and employee morale. We build based on a foundation of respect. We generously partner within our communities to support economic growth and accessible education for all, knowing that providing avenues toward careers in technology can end the cycle of poverty.

We are committed to providing an environment of mutual respect, free of discrimination and harassment, where equal employment opportunity is available to all applicants and teammates. We believe that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

To apply for this job please visit nam10.safelinks.protection.outlook.com.

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